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Annual General Meeting Information

Changes for 2015
Who are the voting Members?

Previous: Clubs

  • Represented either by a delegate or through proxy given to a delegate in attendance.
  • Delegate must be a member in good standing of a club, Associate Member of Skate Canada, and of legal age.

Current: Clubs and Skating Schools

  • Each represented by a voting delegate.
  • No proxy voting.
  • Delegate does not need to be a Skate Canada member, but does need to be of legal voting age.
  • An individual may be a delegate for only one club
  • A Certified Professional Coach can carry their own vote and act as Delegate for a Club or Skating School

Previous: Section Coach Representatives

  • 1 Coach representative for each Section who voted on behalf of all coaches for that Section

Current: Coaches

  • All coaches vote directly, and not through a Section Coaching Representative
  • A Certified Professional Coach can carry their own vote and act as Delegate for a Club or Skating School

Previous: Skate Canada Board of Directors

Current: Skate Canada Board of Directors

  • No longer voting members

What is the vote weighting?
Previous: Clubs
Total members Total # of votes
1 to 49 1
50 to 99 2
100 to 149 3
150 to 199 4
200 to 249 5
250 to 299 6
300 to 349 7
350 to 399 8
400 to 449 9
450 to 499 10
500 or more 11
Current: Clubs and Skating Schools
Total members Total # of votes
0 – 299 15
300 or more 40

 

Previous: Section Coach Representatives

  • 1 vote for each 50 registered coaches within the Section (i.e. if a Section has 200 registered coaches, Coach Representative carries 4 votes)

Current: Coaches

  • 1 vote each

Previous: Skate Canada Board of Directors

  • 1 vote each

Current: Skate Canada Board of Directors

  • No longer voting members

Meeting attendance

Previous: Delegates

  • All delegates were required to attend the meeting in person to be able to vote

Current: Delegates

  • All delegates have the choice to attend the meeting in person or remotely via an online and interactive meeting platform

Previous: Observers

  • Section Chairs and Honorary Members (if not already acting as a Delegate for a club) were allowed to attend as Observers, however did not have a vote

Current: Observers

  • The Board of Directors, Section Chairs, all National and Section Office employees, Honorary Associates, all Registrants and Registered but not yet Certified Skating Coaches can attend the meeting but will not have a vote.

Quorum

Previous:

  • One hundred delegates present in person and representing at least three hundred and fifty votes shall constitute a quorum.

Current:

  • One hundred and twenty-five (125) Persons Entitled to Vote present in person or present through the telephonic, electronic or other communication facility provided by Skate Canada and representing as least two thousand (2,000) votes shall constitute a quorum.

Registration and delegate declaration

Clubs and Skating Schools:

A person wishing to attend the Annual General Meeting as a delegate for a club or skating school, will declare as a delegate while registering for the ACGM/NCC even if they are planning on attending the meeting remotely.

They will be required to enter the Skate Canada number of the club or skating school they are representing when prompted. Upon completion of registration, confirmation of their status as delegate will be automatically emailed to them, as well as the club or skating school they are representing.

Coaches:

A coach wishing to attend the Annual General Meeting as a delegate will declare this while registering for the ACGM/NCC even if they are planning on attending the meeting remotely.

They will be required to enter their Skate Canada number when prompted. Upon completion of registration, confirmation of their status as delegate will be automatically emailed to them.


Voting

A secure, online voting system will be used by all voting delegates, whether attending the meeting remotely or in person. This is the same system that was successfully used at both the 2014 AGM, and the 2014 Special General Meeting.

The voting system will have vote weighting included so that exact vote totals can be recorded.


Additional information
  • The meeting platform and voting platform are two separate systems.
  • Those attending remotely will receive instructions on how to attend in advance of the meeting.
  • Those attending remotely will be required to log into the meeting so that attendance can be recorded for determining quorum is met.
  • All delegates will receive instructions on how to vote in advance of the meeting
  • All items outlined here are fully outlined in the current Skate Canada Bylaws: https://info.sc3staging.skatecanada.ca/hc/en-ca/sections/200632704-Skate-Canada-Bylaws
  • Any questions on meeting attendance or voting: [email protected]

 
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